Legality: Electronic signatures are recognised as a legal alternative to signing on paper under the Electronic Transactions Act (ETA). 2Shakes complies with both the ETA and IR standard for electronic signing.
Binding: When someone signs a paper document their hand-writing provides a way to confirm that they signed the document. With electronic signing we need the signing event to be linked to the person through a device that is under their control. We do this by either sending a confirmation code to their mobile phone, or by sending a link inside an email we send them.
Client Identity Checks: While it is not mandatory to check a clients ID when they sign it increases the strength of the signing. 2Shakes recomends that all professionals representing clients collect some proof of Identify for their clients to that they can remain compliant with anti-money lauderning (AML) counter funding of terrorism legislation.
Signing in-Person: 2Shakes allows someone to sign in person using there mobile phone. Simply enter their mobile number to send a confirmation code to their phone. They will enter this code when they sign the agreement.
Remote: 2Shakes allows someone to sign remotely by sending them a URL link to their email address. The signing person clicks on the link in their email and it opens up a webpage for signing. Once they have signed you will be sent an email to notify. You can also check the signing status from the agreement screen. By viewing an agreement you can see who has signed and which signatures are still outstanding.
Multiple Signatures: 2Shakes will pull through all the directors for companies onto the Select Signatories screen. Deselect the tick box next to any directors who do not need to sign. Additional signatories can be added if appropriate.
All people selected to sign the agreement must complete signing before the agreement is completed. Authorities will be set up until all parties have signed.
Because IRD and ACC only require one signature on their authority forms we will select the signature of one director where applicable to sign these forms.
Signing on paper: In the future 2Shakes will provide functionality to allow signing on paper. However in the meantime if or your client really doneed to sign the agreement on paper you can use the following steps as a workaround:
- Create your agreement using 2Shakes and use the Proceed button to go to the Add Signatories screen
- In the Add Signatories screen use the Preview form link in the Authorities section to open a PDF of the complete form, that you can send to your printer.
- Scroll to the bottom on the Add Signatories screen and use the Download draft as PDF button to open a PDF of the agreement, that you can send to your printer.
Get your client to sign on paper, then manually post in the authority forms.