Electronic Signatures

2Shakes makes it easy to get your clients to sign agreements and authority documents. Electronic signatures are legally binding and are an efficient way to get paperwork in order.

 

Legality: Electronic signatures are recognised as a legal alternative to signing on paper under the Electronic Transactions Act (ETA).  2Shakes complies with both the ETA and IR standard for electronic signing.

Binding: When someone signs a paper document their hand-writing provides a way to confirm that they signed the document.  With electronic signing we need the signing event to be linked to the person through a device that is under their control.  We do this by either sending a confirmation code to their mobile phone, or by sending a link inside an email we send them.

Client Identity Checks: While it is not mandatory to check a clients ID when they sign it increases the strength of the signing. 2Shakes recomends that all professionals representing clients collect some proof of Identify for their clients.  Ensuring you know your customer is good business practice for anyone providing professional services to customers.

To ensure that you comply with anti-money lauderning (AML / CFT) counter funding of terrorism legislation you should determine the level of risk a client represents in determining the level if identity verification that is needed.

Signing in-Person with Mobile: 2Shakes allows someone to sign in person using their mobile phone. Simply enter their mobile number to send a confirmation code in a text to their phone. They will enter this code when they sign the agreement.

Signing Remotely with Email: 2Shakes allows someone to sign remotely by sending them a URL link to their email address. The signing person clicks on the link in their email and it opens up a webpage for signing. Once they have signed you will be sent an email to notify.  You can also check the signing status from the agreement screen.  By viewing an agreement you can see who has signed and which signatures are still outstanding.

Sign on Paper: 2Shakes allows you to print off agreement and forms for someone to sign on paper.

 

Multiple Signatures: 2Shakes will pull through all the directors for companies onto the Select Signatories screen.  Deselect the tick box next to any directors who do not need to sign.  Additional signatories can be added if appropriate.

All people selected to sign the agreement must complete signing before the agreement is completed.  Authorities will be set up until all parties have signed.

Because IRD and ACC only require one signature on their authority forms you are asked to specify the ‘main signatory’ as part of the sign up process. We will use the main signatories signature to sign these forms.