Features - 2shakes.co.nz

2Shakes Features

2Shakes helps strengthen client onboarding processes by
automating AML CDD, new client signups and authority to act.

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We work with our customers to continually improve 2Shakes,
because our aim is to be the World’s Favourite Onboarding Platform.


AML


2Shakes features to help with your AML Customer Due Diligence

  • View Ownership Structure
    See the Entity Ownership diagram and a table built using NZBN lookups of Companies Office. 

  • Capture and store your AML Records
    Select Customer Due Diligence (CDD) level per entity, capture the Nature and Purpose of your relationship, and store your Risk Assessment.

  • Information Security
    Your information is stored securely on Microsoft’s world-class Azure Platform.  Dual Australian data centres provide
    geo-redundancy, and ensure data is in a trusted 5-eyes territory outside the Patriot Act. 

  • Rich, Context-Sensitive Help
    Detailed help explains the information requested, with links to legislation and supporting information.

  • Find Beneficial Owners & Effective Controllers
    Decide the natural people to identity verify from a list of Directors and people with over 25% Beneficial Ownership (from Companies Office), and add other people in Effective Control.

  • See Trusts & Foreign Companies
    Clearly see where additional investigation is needed when ownership is in trusts and foreign companies.

  • More Help with Trusts
    Capture additional information required when trusts are involved.  You’re prompted for the specific requirements for each type of trust.

  • Notes & Files
    Capture a narrative of your CDD activity and upload supporting documents in Notes & Files at any time.

  • Reporting and Audits
    We provide a comprehensive AML Report on information and activity captured in 2Shakes.  We also provide a statistical report of your annual activity to assist with annual reporting and audits.

  • Integrated Identity Verification
    Electronic IDV

    • Passport / Drivers Licence & DoB checked against government sources (DIA /NZTA),
    • Address verified
    • Politically Exposed Persons (PEP)/Sanctions
    • Full electronic report provided

     Manual IDV
    Follow your own IDV process and upload documents and log notes on your IDV activities.

  • Face to Face or Remote
    Carry out IDV face to face with your client, or do it remotely via our automated email workflow.

     

For more information on AML Customer Due Diligence


Sign Ups

2Shakes can help you sign up new clients by:

 

  • Using the New Zealand Business Number (NZBN) to automate client details.

  • Automating email content and workflow to create a great client experience with minimal effort, including:

        • Customised email to the client asking to review and sign.
        • Customised welcome email with attached engagement agreement immediately after all clients have signed.

  • Templating Services, Fees and Ts and Cs.

  • Using electronic signatures for clients.

  • Handling multiple entities and multiple signatures on engagements.

  • Status tracking and required action highlighting to manage client progress.


Authority to Act

When authorities have been set up with an organisation they will allow you access to information and give you ability to perform some transactions for your clients. For more information on Authorities

2shakes-logo-header
Authority Letter

2Shakes creates signed letters of authority from your clients that can be shown to Banks, Insurance Companies and Utility companies. These letters provide validation that your client trusts you to act on their behalf.

Our Customers have found these letters to be valuable. However, we can not guarantee that they will always be accepted as each organisation will have its own unique policies and procedures.

 

2Shakes currently works with:

Inland Revenue 

It sets you up to allow you to call and correspond with Inland Revenue on behalf of your clients. Please note this does not set you up with myIR access.  If there are changes to online access online through myIR as part of IR transformation programme 2Shakes will aim to improve our service to users accordingly.

MBIE – Companies Office

It sets you up to access your clients company details online through the companies office website.  Gaining Authority to a clients company details from companies office also gives authority to update the primary data set held against the NZ Business Number (NZBN) for that company.

Accident Compensation Corporation 

It sets you up to call and correspond with ACC on behalf of your clients.  If you have ACC online account then it will also give you the ability to link in to see your clients details through ACC online. If there are changes to ACC Online as part of ACC transformation programme 2Shakes will aim to improve the our service to users accordingly.

Xero 

2Shakes integrates with Xero Practice Manager and Xero Workflow Max to allow you to create new client accounts from the information you can captured in 2Shakes.