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New Zealand clients of 2Shakes who use electronic ID Verification services, and in particular the Department of Internal Affairs (DIA) Passport Verification Service, need to have certain policies and plans.
We provide below a number of policies and plans that our clients may find useful to adopt, or to use as a starting point for their own customised policy.
2Shakes provides no warranties or guarantees whatsoever on the appropriateness or usefulness of these documents for any particular business. It is up to each client at their sole discretion to decide to use them in way they see fit, and in so doing so assume any and all liability for their use.
What you need to complete and send us
Email support@2Shakes.co.nz to get these forms sent to you.
Q1. If your business also has a trading name, please put this alongside the registered name.
We strongly advise you to put your business’s website address down. If you don’t have a website but you have a Facebook page for your business or something similar, feel free to put that web address down.
If you don’t have a website or social media page for your business, please put N/A for website address.
Q4. In your answer, do mention that you are a reporting entity under AML/CFT Act and are required to carry out Customer Due Diligence to meet the Act.
Q5. If you don’t have a Privacy Policy or the other policies mentioned, we recommended that you do create them.
Q6. Like Q5. we recommend you have the documented plans.
Q7. This question is required. Briefly outline details of your security and risk management practices.
You may like to consider the following:
Consumer Credit Bureau
Question 5 of the DIA form asks if you have a Privacy Policy and to attach it to the form. If you don’t have one, we recommend you create one.
When creating a privacy policy, you may like to consider:
See opposite for helpful resources.
Resources for a Privacy Policy
You are not required to send this policy in with your forms. You will need to provide this if asked.
You may like to consider:
See opposite for helpful resources.
Resources for an Information Security Policy
Again, you are not required to send this policy in with your forms. You will need to provide this if asked.
If you don’t already have a risk management policy and are thinking about creating one for your business, you may like to consider:
See opposite for helpful resources.
Resources for a Risk Management Policy
We would also like to mention that 2Shakes places the protection of data and the privacy of information as a top priority in the design and operation of our solution. We adhere to the principal of Privacy by Design – which means that Privacy and protection of data were designed into our solution from the beginning rather than added on at the end.
2Shakes was developed to meet the New Zealand Governments strict requirements for Privacy and Security, this means:
Your information is stored securely on Microsoft’s world-class Azure Platform. Dual Australian data centres provide
geo-redundancy, and ensure data is in a trusted Five Eyes (FVEY) territory outside the U.S. Patriot Act.
To keep up to date with the latest news from 2Shakes!